Staff Background Checks

Federal law requires all states and territories to ensure that all staff in licensed child care programs pass state and federal criminal background checks. Required background checks play an essential role in ensuring your child is safe in a child care program.

Who Must Have a Background Check?

  • All adults who work or live in a family child care home

  • All child care center staff, including directors, teachers, caregivers, bus drivers, custodians, kitchen staff, and administrative employees

  • Every adult volunteering in the program who will have unsupervised access to your child

  • Other adults who may come into the program and will have unsupervised access to your child, such as therapists and art, dance, or sports instructors

How Often Must Background Checks Be Conducted?

Child care programs must submit requests for background checks before the staff member is hired and then at least once every 5 years.

What Is Checked During the Background Check Process?

The background check process required by child care licensing ensures staff don’t have a history of convictions that could put your child’s health and safety at risk.

Here is a list of the specific required checks:

  1. A national FBI criminal history check using fingerprints

  2. A search of the National Crime Information Center’s National Sex Offender Registry

  3. A search of the following state registries and databases where the child care staff member currently lives and each state where the staff member has lived in the past 5 years:

    • State criminal registry or repository (fingerprints are required in the state where the staff member currently lives and are optional in other states)

    • State sex offender registry or repository

    • State-based child abuse and neglect registry and database

Ask your child care program if these background checks are up-to-date for all adults who will have access to your child while in care.

Learn more about how your state or territory manages background check requirements for licensed child care programs by selecting your state or territory on “See Your State’s Resources" and reviewing the “Understanding and Finding Child Care” tab.

Look, Listen, and Ask: Choosing Quality Child Care Tip Sheets

Choosing a child care program for your child is an important decision. You need to feel comfortable with your choice and be confident that your child is in a safe and caring environment.

When looking for child care, visit each setting in person to make sure the program is the right fit for your child. Visiting allows you to see firsthand how the program operates, what your child will experience during a typical day, and how the teachers interact and work with children. Visiting also allows you to see what the classrooms and play spaces look like and gives you a chance to ask questions.

Note: Because of the current pandemic, some programs may not be able to offer in-person tours at this time. In this case, you should discuss virtual tour options with programs you are considering.

The Look, Listen, and Ask tip sheets are short tools to help guide your child care program visits. They are designed to help you learn more about the program. There is a tip sheet for each kind of child care setting.

Here are some additional resources that may be helpful to review before choosing a child care program.

  • Your state may provide additional tips about how to choose quality child care on its child care consumer education website. To find your state or territory’s child care consumer education website, select your state or territory on the “See Your State’s Resources” page and select the “Understanding and Finding Child Care” tab.

  • Child Care Aware of America’s "Selecting a Child Care Program" web page provides comprehensive checklists for each type of care setting.

  • Many states have child care resource and referral (CCR&R) services that provide information about child care options via phone, in person, online, or email. Most of these CCR&R agencies also have websites with child care information and resources. To find your local CCR&R agency’s contact information, select your state or territory on the "See Your State’s Resources" web page and review the “Understanding and Finding Child Care” tab.

Understanding Child Care Quality Ratings

In addition to child care licensing regulations, which set basic health and safety requirements to protect the well-being of children in care, many states and territories also have child care quality ratings. These ratings help measure additional program features that go beyond minimum child care licensing requirements to support higher quality care.

In general, high-quality programs support and nurture children’s overall growth and development, including their social, emotional, intellectual, and physical development. These programs support development by letting children learn through play, providing positive, nurturing environments, and offering a wide range of artistic, cultural, intellectual, social, and physical activities.

Moreover, child care quality ratings are how states measure and improve child care program quality. State and territories use these ratings to share information with you about program quality in a way that is helpful and understandable.

What Can Child Care Ratings Tell You

A child care quality rating helps you easily recognize program quality. Most states use symbols, such as stars, to easily indicate levels of quality. Providers earn higher ratings as the state determines they have met more quality standards.

Like rating systems for public schools, hotels, or restaurants, states award child care quality ratings to early learning or child care programs when they meet a set of defined program quality standards.

The following are ways you can use quality rating information:

  • Identify those programs in your search that meet higher quality standards.

  • Compare the quality of different programs.

  • Consider quality ratings when selecting a program.

How Child Care Quality Ratings Work

Here are some important things to know about how they work:

Each state sets their own quality rating standards.

Although the specific quality standards used to rate child care providers are different in each state, they usually evaluate some of the same program features, such as the following:

  • Provider and staff education and training

  • Curriculum and learning activities

  • Health and safety

  • Number of staff and children present

  • The program’s business practices

Quality ratings use child care licensing as a starting point.

All states that have quality rating systems consider child care licensing as a key component for participation. However, this looks different in each system.

  • In most states, the first quality level simply requires programs to be in compliance with state licensing requirements.

  • Some states specify that the license be “in good standing,” which often means that the program has no (or very few and not serious) violations on record.

  • Some states require programs to meet licensing requirements and additional quality standards to achieve the first rating level.

Participation requirements vary across states.

Some states require all licensed child care providers to participate in the quality rating system. In other states, participation is voluntary or only required for programs receiving government funding.

Checking a program’s licensing status is still important.

Because states have different licensing requirements and child care rating systems, it’s important to confirm a child care provider’s licensing status and review their child care licensing inspection reports even if the provider participates in the quality rating system. To learn more about child care licensing and child care inspections see the "How is Child Care Regulated to Ensure Health and Safety?" section.

How To Find More About Your State or Territory’s Child Care Quality Rating System

States and territories use different names for their child care quality rating systems. Some states have specific, unique program names for their quality rating programs, such as Reach for the Stars. It’s important to learn about how your child care quality rating system works so you can use it to choose a child care program.

To see if your state or territory has a child care rating system and learn more about it, select your state or territory on the "See Your State’s Resources" page and review the “Understanding and Finding Child Care” tab.

What if my state doesn’t have a child care quality rating system?

Although most states and some territories do have child care quality rating systems, some do not. Some states and territories are still planning or testing their systems. If there is no quality rating system listed on your state of territory’s ChildCare.gov “Understanding and Finding Child Care” tab, you can consider other quality indicators, such as accreditations, to identify higher quality care. In some areas, there may be regional or local quality improvement initiatives.

Child care centers, family child care homes, school-age programs, and summer programs can also receive accreditation as a mark of quality. Accreditation occurs when programs are reviewed by an outside agency to demonstrate higher quality. Programs typically submit documentation, and someone may come in to observe program practices. Accreditation can occur through local, state, and national organizations.

Remember: You Decide What Is Best

Child Care quality ratings are just one tool to help you compare the quality of child care programs and make a child care choice. There are other tools to help you.

You decide what child care program may be the best fit for your child’s needs. Be sure to use the tools that are available to understand your options, learn about what makes child care safe, and ask the right questions to make the best choice for your family.

School-Age Child Care and Camp Programs

School-age programs, also known as out-of-school-time care, offer children engaging learning and recreational experiences in a variety of school- and community-based settings when they are not in school.

Families’ school-age child care needs are often based on their school’s daily schedule and school year calendar. During the school year, families may need care before or after school. During school closures such as holidays, inclement weather, teacher workdays, school vacation breaks, and summer break, families may also need full-day child care.

School-age programs include the following:

  • Before-school and afterschool care

  • School vacation programs

  • Summer camps

Why Choose a School-Age Program?

Families choose school-age programs for a variety of reasons, including the following:

  • Families may need care for children while they work.

  • Their children may enjoy participating in out-of-school time recreational enrichment experiences or summer camps.

  • Families may be looking for structured activities for their children during school closures or during the summer.

Are School-Age Programs Licensed?

Depending on the child care rules in your state or territory, some school-age child care programs must have a child care license to operate while others may be permitted to operate because they are regulated and monitored by another government agency, like the public school or the department of public health, or they are associated with a faith-based organization. In these instances, the state or territory may consider those programs legally “license exempt.”

It is important to review your state or territory child care licensing requirements to see which programs are licensed and find out how programs that are legally exempt from licensing ensure the health and safety of children in care. To learn more about your state or territory’s child care licensing requirements, select your state or territory on the “See Your State’s Resources” page and review the “Understanding and Finding Child Care” tab.

In addition to being licensed or legally license exempt, some summer camp programs may also have American Camp Association (ACA) accreditation. Visit the American Camp Association website to learn more about ACA accreditation standards.

Before-School and Afterschool Programs

Families usually seek care before and after school for children up to age 13 years. There are often a variety of options for care before and after school, which may be provided in the following settings:

  • Child care centers

  • Family child care homes

  • Recreation centers, including local parks and recreation programs, karate programs, dance studios, and so on

  • Places of worship

  • Youth programs, including organizations such as the Boys and Girls Clubs, YMCAs, and 21st Century Community Learning Centers

  • Onsite at local schools

How Do I Find and Choose a Before-school and Afterschool Program?

To search for school-age programs near you through your state or territory’s online child care search, go to the "Find Child Care" page and select your state or territory.

In many communities, local schools provide afterschool care or hire another agency to provide onsite care before and after school. These programs are convenient for families since transportation is not needed. Contact your child’s elementary school to find out if an onsite program is available.

To learn more about how to find and choose quality child care, visit the “How Do I Find and Choose Quality Child Care?” page.

Use "Look, Listen, and Ask: Tips for Choosing a Quality Before and Afterschool Program" as a guide to help choose a quality program that is right for your family.

Vacation and Summer Camp Programs

Vacation and summer child care programs usually serve school-age children, although in some areas they may also be available for preschool-age children. These programs provide various activities, such as arts and crafts, swimming, drama, dance, organized sports, and other enrichment activities.

Vacation and summer camp programs are offered in a variety of settings and may be geared to specific interests of children and youth. These may include the following:

  • Child care centers

  • Youth programs, including organizations such as the Boys and Girls Clubs, YMCAs, and 21st Century Community Learning Centers

  • Family child care homes

  • Recreation centers, including local parks and recreation programs, karate programs, dance studios, theater camps, equestrian camps, and so on

  • Community organizations, such as Girl Scout or Boy Scout programs, specialty learning programs (sponsored by zoos or humane societies), and so on

  • Places of worship or faith-based programs

Many summer camp programs are offered in weekly or biweekly sessions. Some may offer programming for the entire summer, while others may offer programming for only part of the summer.

Older children and youth may enjoy participating in residential camp experiences, often called “sleep-away camps.” If you are looking for this type of experience for your child, you can find additional information about selecting a “sleep-away camp” through the American Camp Association.

How Do I Find and Choose a Vacation or Summer Camp Program?

Many states include summer camp programs in their online child care search. To search for summer program near you, go to the "Find Child Care" page and select your state or territory.

The American Camp Association (ACA) also provides a zip-code based search of ACA-accredited summer camps.

Use "Look, Listen, and Ask: Tips for Choosing a Vacation and Summer Camp" as a guide to help choose a quality vacation program or summer camp that is right for your family.

PreKindergarten Programs

Prekindergarten programs serve children between the ages of 3 and 5 years and focus on preparing them for kindergarten. These programs are often open only during the school year and only during part of the day. A variety of organizations may offer prekindergarten programs, including public schools, places of worship, nonprofit organizations, and child care centers.

Prekindergarten programs are known by many different names depending on where you live, such as public preschool, “pre-k,” “junior-kindergarten,” or state-funded preschool or prekindergarten. Many states offer free or low-cost prekindergarten programs for qualifying families.

Are Prekindergarten Programs Licensed?

Depending on the child care rules in your state or territory, some prekindergarten programs must have a child care license to operate while others are permitted to operate because they are regulated and monitored by another government agency, like the public school. In these instances, the state or territory may consider those programs “license exempt.” It is important to review your state or territory child care licensing requirements to see which programs are licensed and find out how programs that are exempt from licensing ensure the health and safety of children in care.

Note: In some cases, licensed child care centers may offer a prekindergarten or junior kindergarten program for older preschool children.

Why Choose a Prekindergarten Program?

Families choose prekindergarten programs for a variety of reasons, including the following:

  • Some state-funded prekindergarten programs are free or low cost for qualifying families.

  • Some families may not need full-day, full-year care for their children.

  • Families may be looking for a program that focuses on getting children ready for kindergarten.

How Do I Find and Choose a PreKindergarten Program?

To find prekindergarten programs near you, select your state or territory on the “See Your State’s Resources”  page and review the “Child Development and Early Learning” tab.

To learn more about how to find and choose quality child care, visit the “How Do I Find and Choose Quality Child Care?”  page.

Since prekindergarten programs operate in a center-based setting, use the "Look, Listen, and Ask: Tips for Choosing a Quality Child Care Center" as a guide to help choose a quality prekindergarten program that is right for your family.